Hosting a night

The three screens

Every game works the same way, so once you've run one you can run any of them. There are three screens, and the whole thing clicks once you've got these straight:

1. The players' phones. Your people scan a QR code and land straight in the game. Nothing to install, no account, no login. This is the link you share with the room.
2. Your console. Your phone or laptop. This drives the show — it holds the answers and the controls. This link is private. Never share it with the room, or they can see the answers and run your game.
3. The big screen. Cast this to the venue's TV or projector. It shows the join QR, the action, and the winners. Your company's logo is the star of it.

Setting up an event

1. Log in at corporate-games-production.up.railway.app and go to your account.
2. Pick your game and create a session. You'll get your three links straight away.
3. Hit Email me these details and they land in your inbox — handy if you're setting the big screen up from a different device to the one you're hosting on.
4. Open the big screen link on the venue's TV (or cast it), and the console link on your own phone or laptop.
5. Let the room scan the QR on the big screen, and away you go.

Do this bit before the room fills up, not while forty colleagues watch you squint at a laptop.

Getting the big screen up

Open the big-screen link in a browser on whatever's driving the TV, and put it full screen. If you're casting from a laptop, cast the tab, not the whole desktop — nobody needs to see your notifications.

The QR code sits on the big screen in the lobby, so latecomers can always join by looking up (as long as the game hasn't locked them out — some games do).

Pick the show's look

Every game can wear one of six visual themes — Broadcast (the default TV-studio look), Aurora, Arena, Neon, Matrix and Sunset. Pick one from the selector in your console header and every screen in the room re-skins together, live — the big screen, the players' phones and your console all switch at once. Change it any time, even mid-game; it's pure look, it never touches the state of play.

Sound

Sound comes out of your console — the device you're hosting from. If you want the room to hear the countdown beeps and the music, that's the device to plug into the PA.

The players' phones and the big screen stay silent on purpose: eighty phones beeping slightly out of sync with each other would be a nightmare. There's a 🔊 toggle in your console header if you'd rather run it silent.

The Elimination Round: the board and the music

You (or whoever's on the backstage pad) start the clock with one tap — the round music plays straight away, and an end-round sting hits when the timer runs out. The big screen is a prize board: the chain climbs on the side as contestants get answers right, with the countdown clock, the round pot (what's banked this round) and the bank (from earlier rounds) up top, and the round name in the corner. The questions aren't shown on screen — they're answered out loud — so the room watches the chain, not the words.

Survey Showdown: strikes and the reveal

A wrong answer flashes a big red ✕ on the board (one per strike) with the classic double buzz from your console. When a pot is awarded or stolen, the STOLEN / on-the-board banner pops up for a couple of seconds and then clears itself — that's your cue to reveal any answers nobody found, because the room always wants to see what else was on the board, before you put the next question up.

Live Vote: the reveal is the show

While voting is open the big screen counts every vote as it lands — the tally beats and a little +1 floats up, but nobody can see who's winning, so the room stays honest. Voters get a Vote locked confirmation on their phone and can change their pick right up until the clock runs out. When you hit Reveal, the board builds from last place up — bars race, numbers count up — then holds on "And your winner is…" before the winner lands with the confetti. Phones get a small winner card at the same moment. Hold the pause; that's the show.

Your company's branding

If your company has a logo with us, it appears on the big screen and on the players' phones automatically — no setup. If you run events for more than one company or client, you can switch which logo is showing from your console. With no logo set, it falls back to the Boardroom Games wordmark.

Write questions in seconds with AI

In the quiz games — Last One Standing, The Elimination Round, Survey Showdown and The Expert Round — the host console can write questions with AI. In most games there's a ✨ Generate with AI box: type a topic (say "our industry's greatest hits", "the year in company milestones" or "office survival skills"), pick how many, and it writes a fresh pack in that game's format. In The Expert Round it goes further — when a contestant enters their specialist subject, the AI writes the questions on it automatically and generates a picture of the subject for the big screen. Everything drops straight into your list to review and tweak. Load a starter pack, generate your own, edit by hand — mix and match however you like. (This one's set up per account; if you don't see the box, ask us to switch it on.)

Packs you build in the admin Question Bank show up in the host console live, no deploy needed — and each game gets its own kind of question: The Elimination Round is pure question-and-answer (answered out loud, no multiple choice), Survey Showdown is survey boards, and Last One Standing is a quiz you order so it gets harder as it goes.

Print a table card

From your account you can generate a branded How-to-Play card for any game — with your company's logo and your host's name on it — and print it for the tables. It saves you explaining the QR code forty times.

If something goes wrong

• "Game not found" or "Not authorised" on the big screen. Usually a stale page. Hard-refresh it (or open it in a private window). If we've just shipped an update, the game reconnects on its own within a few seconds.
• A player can't join. Check the game hasn't locked its doors — some games shut new joiners out once they start, on purpose. Otherwise, get them to re-scan the QR.
• You lost your console link. Check your email if you sent the links to yourself. If not, create a fresh session — an abandoned one tidies itself up.
• The room went quiet mid-game. Your games survive a restart on our side, so a hiccup won't lose the game. Refresh and carry on.
• Still stuck? Email events@boardroomgames.invalid — The Events Concierge will pick it up, and a human is never far behind.

Signing in

Sign in with Google if you can — it's the safest and there's no password to lose. We never email you a password. If you've set one and forgotten it, hit Forgot password? on the login page: pop in your email and we'll send you a link to set a new one. The link is good for an hour — if it lapses, just ask for another. (Check your spam folder if it doesn't land.)